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Outlook auto archive all folders in outlook

images outlook auto archive all folders in outlook

It's also possible that your organization has a mail retention policy that overrides AutoArchive. The rest of the settings relate to what items will be archived, and what happens during the archive process. Choose any other options you want, such as having Outlook delete old items instead of archiving them. In the paper-based world, you can occasionally shuffle through your documents and store those that are important but that are rarely used. Once items are archived, they can only be deleted manually. Manage and organize. The date the Journal entry was created or when you last changed and saved the entry. You can quickly complete the same process in Outlook and later versions. Contacts are not archived by default.

  • What is AutoArchive in Outlook and How Does it Work
  • AutoArchive settings explained Outlook
  • Archive older items automatically Outlook
  • Archiving Outlook Folders dummies
  • Does Outlook autoarchive affect subfolders Spiceworks

  • However, it may be very tedious to set the AutoArchive settings to all Outlook folders one by one. Here, this article will guide you to set the AutoArchive settings. Outlook can archive all kinds of items, but it can only locate files that are stored in an e-mail folder, such as a Microsoft Excel spreadsheet or a.

    What is AutoArchive in Outlook and How Does it Work

    Keep your Outlook inbox and its folders under control by moving older items you Click the Run AutoArchive every n days box and specify how often to run.
    Select the options that you want. This is because your Calendar and Task items are stored in their respective Calendar and Task folders. Be warned that this deletion bypasses the Deleted Items folder, and your items will be deleted from Outlook entirely.

    You cannot use the AutoArchive feature with the Contacts folder, as the Contacts folder does not have an archive property. To use a different folder, enter the folder location in the box or click Browse.

    images outlook auto archive all folders in outlook

    The AutoArchive feature runs automatically whenever you start Outlook. Click to select the AutoArchive Every check box, and then specify how frequently the AutoArchive process will run by typing a number in the days box.

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    AutoArchive settings explained Outlook

    United States - English. You can change how often AutoArchive runs, where it stores archived items, and how long Outlook keeps items before archiving them. Items that are moved to the Deleted Items folder are deleted.

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    The default aging period for each Outlook folder is as follows: Apply these settings to all folders now This option applies the AutoArchive settings, including. Please keep in mind that unlike Outlook AutoArchive.

    Archive older items automatically Outlook

    Clicking the AutoArchive button causes a process to swing through all of the folders in Outlook and apply any AutoArchive rules you've set up.
    If you choose to have items archived, they cannot be deleted by an AutoArchive. If you want to set another destination for the archived items, you can browse to and set a different location.

    Video: Outlook auto archive all folders in outlook Microsoft Outlook 2010 -- Automatically Archive Your E-mail Using the AutoArchive Feature

    You can set a period of one day up to a period of 60 months. Thank you for your feedback! It's also possible that your organization has a mail retention policy that overrides AutoArchive.

    images outlook auto archive all folders in outlook

    See the following descriptions for the settings and options that you can apply when customizing AutoArchive. In this way, the same folder structure exists between the archive file and your mailbox.

    Archiving Outlook Folders dummies

    images outlook auto archive all folders in outlook
    Outlook auto archive all folders in outlook
    To use a different folder, enter the folder location in the box or click Browse.

    Send No thanks. Windows Mac iPhone Android. Items that are moved to the Deleted Items folder are deleted.

    Does Outlook autoarchive affect subfolders Spiceworks

    Before you know it, you could have thousands of messages. Items are considered old when they reach the age that you specify. Was this information helpful?

    5 comments

    1. Yozshuramar:

      Be warned that this deletion bypasses the Deleted Items folder, and your items will be deleted from Outlook entirely. This is because your Calendar and Task items are stored in their respective Calendar and Task folders.

    2. Vudolabar:

      If you want to set another destination for the archived items, you can browse to and set a different location.

    3. Akibar:

      For more information about viewing hidden folders in Windows, see Show hidden files. However, by default, the AutoArchive feature is enabled in Outlook and Outlook

    4. Kazigis:

      These instructions are also included in the following section, "Change the AutoArchive settings for an individual folder. This is because your Calendar and Task items are stored in their respective Calendar and Task folders.

    5. Takus:

      It does not mean "delete" unless you have specified that setting for the folders elsewhere. If you want to set another destination for the archived items, you can browse to and set a different location.